Hitachi "Paperless & Office" Innovations to Achieve New Workstyles in the New Normal
Reducing paper usage by about 500 million pages/year
TOKYO, Oct 27, 2020 - (JCN Newswire) - Hitachi, Ltd. (TSE:6501) announced today that it is undertaking efforts with a view toward adopting new workstyles under the "New Normal," in which a use of "Working from Home" will be the standard, starting from April 2021. Initiatives will include process innovations and office innovations, such as eliminating personal seals (commonly used in Japan in place of signatures), and reducing paper usage by about 500 million pages per year. At the same time, Hitachi will further promote a "Time- & Location-Free" workstyle, in which employees are not required to work at a specified office location.
Hitachi will further encourage a diversification of workstyles, in which "Working from Home" serves as a driver for innovations. Furthermore, to draw out the full potential of each employee and increase productivity, it will apply frameworks based on job descriptions and performance management to further accelerate the transition to job-based human resources (HR) management, in which each employee's work, role, and the expected output are clearly defined.
Main initiatives targeting new workstyles under the "New Normal"
1. Process innovations eliminating the use of paper and personal seals
Up to now, one of the main factors necessitating an employee's presence in Japanese offices was the need to put their personal seal on documents. By the end of FY2021, the use of personal seals for the internal operations will be completely eliminated, and work processes will be reviewed, as the company undergoes a migration to an Internet-based workflow system. The use of personal seals in interactions with outside parties will be coordinated with the persons involved, as part of efforts to adopt electronic documents and processes.
Specifically, in October 2020, Hitachi began using an electronic signature service provided by the Hitachi Group in sales and procurement operations. In addition to cutting back on the use of personal seals, an in-house paperless promoting project was initiated, targeting a reduction in the Hitachi Group's annual use of paper in Japan (excluding listed group companies) from 700 million pages in FY2019 (converted to A4 size) to about 200 million pages in FY2020 (approx. 70% reduction). Through these initiatives and co-creation activities, Hitachi will increase the social value and environmental value of not only Hitachi but also various stakeholders including the customers.
2. Office innovations
By clearly defining the types of work done in each of three workplace categories--Base Offices, Satellite Offices, and Working from Home - Hitachi will enable employees to flexibly choose where they will work, depending on the nature of the task at hand. Base offices will incorporate a "free address" format, in which desks are not assigned to increase office efficiency, and the office space itself will change in keeping with the way in which space is used; for example, with enhanced real communication space, or the installation of private soundproof booths for online communications. In addition, to support remote environments, in January 2021, Hitachi will begin introducing new client PCs that are not susceptible to communication delays even when connected from external networks.
3. Support for "Working from Home" management
To promote smooth communication and management in working from home, Hitachi started management training in October, targeting Hitachi Group managers including 8,000 managers of Hitachi, Ltd. The managers can learn skills and knowledge necessary for daily management in working from home. We support activation of mutual communication between managers and subordinates and the effective operation of online meetings.
Promotion of Job-based HR management
In order to expand Social Innovation Business on a global scale, Hitachi has been shifting to Job-based HR management starting from development of global HR management platform in FY2011*.The Job-based HR management, which Hitachi is aiming for, is maximizing the performance of both organizations and individuals by visualizing both "responsibilities" and "human resources" and assigning the right people for the right positions.
For managers and subordinates to achieve individual performance goals and growth through further activated communications, Hitachi plans to introduce frameworks for "visualization" such as Job Descriptions and Talent Reviews until FY2020, linking them with existing Performance Management.
Since it is important for each employee to deeply understand Job-based workstyles and work autonomously, the Company will communicate the overview of Hitachi's "Job- based HR management" to all employees by organization role and layer.
In specific, Hitachi will promote understanding of Job-based workstyles through various opportunities and methods such as providing information via a new intranet site (from October) and e-learning programs (from November), interactive dialogue in small number, and discussion and exchanges of opinions at town hall meetings and training programs.
*Please refer to the following news release of the details of Hitachi's global HR management initiatives in the past. http://www.hitachi.com/New/cnews/month/2017/11/171128.html
About Hitachi, Ltd.
Hitachi, Ltd. (TSE: 6501), headquartered in Tokyo, Japan, is focused on its Social Innovation Business that combines information technology (IT), operational technology (OT) and products. The company's consolidated revenues for fiscal year 2019 (ended March 31, 2020) totaled 8,767.2 billion yen ($80.4 billion), and it employed approximately 301,000 people worldwide. Hitachi drives digital innovation across five sectors - Mobility, Smart Life, Industry, Energy and IT - through Lumada, Hitachi's advanced digital solutions, services, and technologies for turning data into insights to drive digital innovation. Its purpose is to deliver solutions that increase social, environmental and economic value for its customers. For more information on Hitachi, please visit the company's website at https://www.hitachi.com.
Source: Hitachi, Ltd.
Sectors: Environment, Automation [IoT]
Copyright ©2021 JCN Newswire. All rights reserved. A division of Japan Corporate News Network.
More Latest Release >>
New roads await the Toyota Yaris WRC in Croatia
Apr 16, 2021 18:09 JST
Showa Denko Announces Share Transfer with Change in Subsidiary
Apr 16, 2021 16:30 JST
Fujitsu Updates Group Environmental Plan to Achieve Validation of 1.5 degrees Celcius - Aligned Emissions Reduction Targets, Contribute to Sustainable Future
Apr 16, 2021 10:17 JST
Local Production of Hitachi Automatic Analyzer 3500 to Commence in China
Apr 15, 2021 16:42 JST
NextDecade and Mitsubishi Heavy Industries America Execute Engineering Services Agreement for Carbon Capture at Rio Grande LNG Project in Texas
Apr 15, 2021 13:56 JST
Fujitsu Fuels Big Data Innovation in Mobility Space with Launch of "Digital Twin Collector" Platform
Apr 15, 2021 10:44 JST
Mitsubishi Power Receives Order for Two Gas Turbines for 1,500MW Class GTCC Power Plant in Uzbekistan
Apr 14, 2021 15:36 JST
Honda to Introduce First Energy Service for Europe - e:PROGRESS - in the UK
Apr 14, 2021 15:11 JST
Eisai to Present Latest Data on Neurology Products and Pipelines at the American Academy of Neurology Annual Meeting
Apr 14, 2021 13:49 JST
Mazda3 Named Canadian Car of the Year 2021
Apr 14, 2021 12:47 JST
Tokyo Century and DOCOMO to Globally Expand EDGEMATRIX Edge-AI Platform for Video Surveillance & Monitoring
Apr 13, 2021 17:57 JST
Fujitsu Renews Key Systems for Japan Meteorological Agency, Contributing to Completion of Centralized Virtualization Platform
Apr 13, 2021 15:28 JST
NEC recognized as a Partner of the Year by Juniper Networks for two consecutive years
Apr 13, 2021 11:52 JST
Eisai: Animation Featuring Lymphatic Filariasis Elimination Activities Receives Animation Award at International Society for Neglected Tropical Diseases Festival 2021
Apr 12, 2021 13:16 JST
Fujitsu Embarks on Partnership with Siemens Digital Industries Software Strengthening Global Competitiveness and Accelerating DX to Realize Smart, Sustainable Manufacturing
Apr 12, 2021 11:48 JST
Lexus to Display LF-Z Electrified Concept and New ES
Apr 12, 2021 11:09 JST
MHI Invests in Starfire Energy, a Modular Green Ammonia Solution Provider, to Accelerate Efforts to Energy Transition
Apr 09, 2021 17:22 JST
DENSO Develops Advanced Driver Assistance Products for New Lexus LS, Toyota Mirai
Apr 09, 2021 13:46 JST
Deltacore Capital launches Deltacore Digital Global LP
Apr 09, 2021 13:30 JST
Hitachi Astemo to showcase advanced mobility solutions at Auto Shanghai 2021
Apr 09, 2021 13:05 JST